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10 Prospecting Email mistakes you should Avoid while Sending

Are you tired of not getting the desired results when sending prospecting emails? It’s evident that email marketing is a powerful tool to reach your target audience. However, if your emails are not perfect, achieving your goals through email marketing can be a challenge. Now you will ask, “How to send a Perfect Prospecting Email?”. There is no standard answer to this question. But based on our experience of sending Thousands of Prospecting emails over the years, we have identified a set of common prospecting email mistakes, which if avoided could increase the engagement rate of your Emails.

To send effective prospecting emails, you need to pay attention to the details and avoid common mistakes. In this blog, we’ll discuss ten critical errors that industrial professionals often make in their prospecting email campaigns. By addressing these pitfalls, you can increase your chances of generating successful leads and optimizing your email marketing efforts.

Email marketing remains a dominating force in the Industrial sector, with 4 billion daily email users currently, and that number is projected to rise to 4.6 billion by 2025 (Statista, 2021).


1. Mobile-Friendly Design:

A majority of email views come from mobile devices (41%), followed by desktops (39%) (HubSpot Blog Research, 2021). With the widespread use of mobile devices in our daily lives, it has become essential to ensure that your prospecting emails are optimized for mobile viewing. Mobile devices are commonly used to check emails and access data from various tools, making it crucial to provide a seamless user experience. Popular platforms like Mailchimp, Constant Contact, and Sendinblue offer mobile-responsive templates that dynamically adjust to different screen sizes, enhancing the overall user experience across devices.

2. Choose the Right Email Service Provider (ESP):

Choosing the right Email Service Provider (ESP) is crucial to prevent your emails from getting blocked or marked as spam. It’s essential to check the mail deliverability rates of various tools. According to Hubspot Email Deliverability Report, Mailchimp has a deliverability rate of 74.61%, Constant Contact has 73.64%, Sendinblue has 73.84%, and HubSpot has 76.72%. By selecting the right ESP with a high deliverability rate, you can ensure that your domain remains out of the spam folder and reaches your intended recipients effectively.

3. Transparent Pixels:

According to our experience, one should avoid using transparent pixels or hidden tracking elements in your email. These techniques can trigger spam filters, potentially affecting email deliverability. Focus on delivering valuable content and engaging visuals without relying on suspicious tactics.

4. Avoid Special Characters in the Title in prospecting mail:

Using excessive special characters or punctuation marks in your email subject lines can trigger spam filters and reduce open rates. Keep your subject lines clear, concise, and compelling, highlighting the value your email offers to recipients.

5. Write a Heartfelt Note:

Personalization is key in prospecting emails. Craft a heartfelt note that connects with the recipient on an individual level. Tools like HubSpot and Marketo offer personalization features that allow you to dynamically insert recipient-specific details into your emails, making them more engaging.

6. AB Testing:

Experimentation is essential to optimize your email campaigns. Utilize tools like Pardot, Campaign Monitor, or Sendinblue’s A/B testing capabilities to test different subject lines, content variations, and calls to action. By analyzing the results, you can refine your approach and improve campaign performance.

7. Ensure Database Accuracy:

Maintain a clean and up-to-date email database to maximize your campaign’s effectiveness. Tools like HubSpot and Pardot offer robust contact management features that help you organize, segment, and update your contact lists, ensuring accurate targeting and higher deliverability rates.

8. Determine the Best Time to Trigger Emails:

Timing your prospecting emails is crucial for maximizing engagement. Use data analytics tools within platforms like Marketo, Constant Contact, or Mailchimp to analyze your audience’s behavior and identify the best times to send emails based on open and click-through rates. Globally, Fridays see the highest email open rates (nearly 19%), compared to the lowest open rates (17%) on Saturdays (Campaign Monitor, 2021).

9. Check Your Domain for Blocklisting:

Regularly monitor your domain’s reputation and check if it’s been blacklisted. Tools like Barracuda Reputation Blocklist or MXToolbox can help you identify any issues. Maintaining a good sender reputation is vital for email deliverability and avoiding spam filters.

10. Attachments and Links:

Be mindful of attachments and links in your prospecting emails. Spam filters often flag emails with suspicious attachments or excessive links. If necessary, host files on secure servers or use cloud storage platforms, providing direct download links instead.

By avoiding these ten prospecting email mistakes, you can significantly enhance the effectiveness of their prospecting emails. By focusing on email formatting, content personalization, communication frequency, list management, and email deliverability, businesses can increase their chances of achieving successful leads. Continuously evaluating and refining email marketing strategies is crucial to stay competitive and maximize the effectiveness of email campaigns. By leveraging these practices, industrials can forge meaningful connections with their target audience, nurture relationships, and drive growth in their industrial ventures. Also, read about 10 things every Industrial website should have in order to hold on the attention of the audience.

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