Over the course of half a decade, I’ve had the privilege of collaborating with numerous OEMs (Original Equipment Manufacturers). Interestingly, a common thread among these OEMs has been their interest in seeking my expertise to provide guidance on Bill of Materials (BOM) data maintenance. This interest has stemmed from my close familiarity with their own data sets. Maintaining Bill of Materials (BOM) data post-initial installation is crucial to ensure the continued efficiency, safety, and reliability of industrial machines and equipment. 

Simplified Strategies for Effortless BOM Data Maintenance for Industrial OEMs

Here are some of the best practices, I have observed and consulted for a few of the customers as well:

1. Integration with Maintenance Management

Integrate your BOM data with your maintenance management system (CMMS), enterprise resource planning (ERP) software, Field service operations software, and all other systems that can impact the configuration of BOM. These integrations ensure that maintenance teams have easy access to BOM data when planning repairs, replacements, or preventative maintenance tasks.

2. Version Control

Implement a version control system for your BOM data management for Industrial OEMs. Each update or change should result in a new version of the BOM, clearly indicating what has been altered. This helps prevent confusion and ensures that everyone is working with the most up-to-date information.

3. Documentation of Historical Data

Archive previous versions of the BOM to maintain a historical record. This can be valuable for analyzing trends, identifying recurring issues, and making informed decisions.

4. Digital BOM Management

Utilize digital BOM management systems or software that allow for real-time updates and collaboration among relevant stakeholders. Digital systems are more efficient and accurate compared to manual record-keeping.

5. Training and Documentation

Ensure that personnel responsible for BOM data management for Industrial OEMs are adequately trained. Develop clear documentation and procedures for updating BOMs and make sure that all employees involved understand and follow these processes.

6. Collaborative Approach

Collaboration between various departments, including engineering, maintenance, procurement, and quality control. Each department plays a crucial role in BOM data management for Industrial OEM’s accuracy and consistency.

7. IoT and Sensor Integration

IIOT data can help with the most recent configurations.

8. Scheduled Audits

Conduct regular audits of your BOM data management for Industrial OEMs to verify its accuracy. Audits can help identify discrepancies between the physical equipment and the documented BOM, allowing for corrective actions to be taken.

9. Culture

This is very important, Maintain a culture of continuous improvement by periodically reviewing and updating BOM data. As equipment ages or new components become available, ensure that your BOM accurately reflects the current configuration.

By following some of these best practices for BOM data management for Industrial OEMs post-initial installation, Industrial OEMs can ensure that their industrial machines continue to operate at peak efficiency, reduce downtime, control costs, and meet regulatory requirements throughout their operational lifecycles. This article was crafted and published on LinkedIn by Sahil Monga.

Gain valuable insights through the life stories of Industry Experts, and subscribe to the Aftermarket Champions podcast.